Privacy Policy

This Privacy Policy explains how the site PapersClaw collects, uses, and shares information when you use the CHI 2026 – Interactive Venue Map web application.

By using the Service, you agree to the collection and use of information in accordance with this Privacy Policy.

1. Who We Are and How to Contact Us

• Name: Yun Huang, Associate Professor, University of Illinois Urbana-Champaign
• Email: admin@papersclaw.fun

If you have any questions about this Privacy Policy or our data practices, you may contact us at the details above.

2. Information We Collect

By default, your conference schedule is stored locally in your browser. We do not collect any information from you.

In order to post coffee pins on the map, you need to sign in with your Google account. We collect your name and email address for this purpose.

We seek to collect only the information necessary to operate and improve the interactive venue map and related conference planning features.

2.1 Information You Provide Directly

Depending on how you use the Service, the following information may be collected to fulfill your requests:

• Conference-related preferences (e.g., domains of interest, shared coffee chat topics or similar planning data).
• Optional account or profile information if you sign in (e.g., name, email address) via Google Sign-In.
• Communications you send us (e.g., support emails, feedback forms).

2.2 Information Collected Automatically

When you access or use the Service, we may automatically collect:

• Usage data: to estimate LLM token usage and prepare for billing.

2.3 Cookies and Similar Technologies

We may use cookies and similar technologies (such as local storage or analytics tags) to:

• Maintain security and prevent misuse.

You can control cookies through your browser settings, but disabling certain cookies may affect the functionality of the Service.

3. How We Use Your Information

We use the information we collect for the following purposes:

• To provide and operate the Service, including the interactive map, session discovery, and planning features.
• To personalize your experience, such as remembering your filters, saved plans, or viewed content.
• To analyze usage and improve the Service (e.g., which sessions or areas are most frequently viewed).
• To maintain security and prevent fraud or abuse.
• To communicate with you about updates, support, or important notices related to the Service, if you provide contact details.
• To comply with legal obligations and enforce our rights.

We do not use your information to make automated decisions that produce legal or similarly significant effects about you without human involvement.

4. Legal Bases for Processing (EEA/UK Users)

If you are in the European Economic Area or the United Kingdom, our legal bases for processing your personal data may include:

• Performance of a contract: to provide the Service you request.
• Legitimate interests: to operate, secure, and improve the Service in ways that do not override your rights and interests.
• Consent: where required, for certain analytics, cookies, or communications; you can withdraw consent at any time.
• Legal obligation: to comply with applicable laws.

5. How We Share Your Information

We do not sell your personal information.

We may share information in these limited circumstances:

• Legal and safety: if required by law or in good-faith belief that such disclosure is reasonably necessary to comply with legal process or protect the rights, property, or safety of us, our users, or others. We may also share information with law enforcement or other government agencies if required by law.

Third-party services we use include: Vercel (hosting), Supabase (analytics/event logging), and Google (Sign-In). You should review their privacy policies: Vercel, Supabase, Google.

6. International Data Transfers

Your information may be processed in countries other than where you reside, including the United States, where data protection laws may differ.

Where required, we implement appropriate safeguards (such as Standard Contractual Clauses) to protect personal data transferred internationally.

7. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes described in this Policy, unless a longer retention period is required or permitted by law.

In general:

• Usage logs and analytics data are retained for 12 months in aggregate form.
• Contact and account information are retained while your account or relationship with the conference is active and for a reasonable period thereafter for archiving and legal compliance.

We will take reasonable steps to delete or de-identify personal data when it is no longer needed.

8. Your Rights and Choices

Depending on where you live, you may have certain rights regarding your personal information. These may include:

• Access: request a copy of the personal data we hold about you.
• Correction: request that we correct inaccurate or incomplete data.
• Deletion: request that we delete your personal data, subject to legal exceptions.
• Restriction: request that we limit how we use your data in certain situations.
• Portability: request that we provide your data in a structured, commonly used format.
• Objection: object to certain uses of your data, including where we process it based on legitimate interests.
• Withdraw consent: where processing is based on consent, you may withdraw it at any time.

To exercise these rights, contact us at admin@papersclaw.fun. We may need to verify your identity before responding.

If you are a resident of California or another jurisdiction with specific privacy laws, you may have additional rights, such as the right to opt out of certain sharing or “selling” of personal information; if applicable, we will provide appropriate links or mechanisms (for example, a “Do Not Sell or Share My Personal Information” link).

9. Children's Privacy

The Service is intended for adult conference attendees and is not directed to children under 16.

We do not knowingly collect personal information from children under 16; if we become aware that we have done so, we will take steps to delete such information.

10. Security

We use reasonable technical and organizational measures to protect personal information against unauthorized access, loss, misuse, or alteration.

However, no method of transmission over the internet or method of electronic storage is completely secure, and we cannot guarantee absolute security.

11. Third-Party Links and Services

The Service may contain links to third-party websites, services, or tools (for example, external conference resources or mapping services).

We are not responsible for the privacy practices of those third parties, and we encourage you to review their privacy policies.

12. Changes to This Policy

We may update this Privacy Policy from time to time.

If we make material changes, we will take appropriate steps to notify you, such as by posting a prominent notice on the Service or updating the “Effective date” above.

Your continued use of the Service after any changes become effective signifies that you have read and understood the updated Policy.